Getting the Most out of HR.my Free HR Software

  1. About HR.my, Data Security and Privacy
    • HR.my is a free online Human Resource, Payroll and e-Leave Management platform that offers easy-to-use yet powerful features to improve productivity in all sort of work places. HR.my is Free, Forever! With NO strings attached to it.
    • Most importantly, HR.my is a true multi-user online HR Management system. Each Employer account could add UNLIMITED number of employees, who also get to sign up their Employee Web Accounts for free. In the meantime, Employers may also empower employees involved in HR function to manage the Employer account.
    • HR.my is SECURE! All connections to HR.my are encrypted with SSL (TLS) protocol. HR.my data is secured with daily off-site backup and data export. HR.my data privacy is fully protected by restriction of the access for maintenance purpose only, with no third party allowed to access HR.my data at all. HR.my passwords are hashed. As an Employer, you have complete control over your employees' access to their Employee Web Account and the accessibility of your employees to certain information.
  2. Understanding Employee Management
    • Employee Management is the first step towards unleashing the full power of HR.my. It is therefore critical to understand the underlying concepts of managing employee data on HR.my, including archiving employees who have departed, tracking employment status changes (such as job changes, salary changes etc).
  3. Using HR.my Paperless e-Leave Management
    • One of the major highlights of HR.my is the powerful Leave Management function. HR.my provides an easy-to-use e-Leave (Paperless Leave Management) for organizations of all sizes. You may utilize HR.my's eLeave for tasks as simple as leave record keeping, or to facilitate employee leave planning, application, review, balance checking etc.
    • To fully harness the power of HR.my free Leave Management and to empower your employees, it is highly recommended that you explore and make full use of Leave Approval Workflow. Your employees will be able to review leave applications submitted by their subordinates according to your current leave approval workflow.
    • Depending on your organization's needs, you may have to set up Multiple Workdays and Holidays schemes for different employees' days off arrangements.
  4. Using Time Clock and Attendance Management System
  5. Using Document Workflow (Paperless Approval System)
    • You may now migrate literally any existing paper-based document approval workflow (such as circulation of Timesheet or Expense Claim form for Manager's approval) to HR.my's versatile Document Workflow.
  6. Encouraging Team Collaboration and Knowledge Management
  7. Payroll and Salary Management
    • Process employee payroll and generate payslips with Payroll Management.
    • Keep complete records of employee salary changes with Salary Adjustment module.
  8. User Account Management
    • At times, you may need to change the account's registered email address, such as passing the account ownership from the IT guy (who has been tasked to evaluate HR.my) to the HR manager. Or you may need to figure out how to use the same email address to sign up for multiple Employee Web Accounts with different Employers. These are the issues readily addressed by User Account Management.
  9. Further Questions and Suggestions on HR.my?
    • If you have further questions or suggestions on HR.my, you may leave comments in the Facebook comment section below, visit our HR.my support forum or write to us support (at) hr.my.