Getting the Most out of Free HR Software

  1. About, Data Security and Privacy
    • is a free multi-lingual online Human Resource, Payroll and e-Leave Management platform that offers easy-to-use yet powerful features to improve productivity in all sort of work places. was first released in 2009 and will be Free, Forever! With NO strings attached to it.
    • Still doubtful if is really free for life? Check out why is free.
    • Most importantly, is a true multi-user online HR Management system. Each Employer account could add UNLIMITED number of employees, who also get to sign up their Employee Web Accounts for free. In the meantime, Employers may also empower employees involved in HR function to manage the Employer account.
    • is SECURE! Your data stored at is encrypted at rest and in transit. All connections to are encrypted with SSL (TLS) protocol. data is encrypted on the storage with the industry standard AES-256 encryption algorithm and secured with daily off-site backup and data export. passwords are hashed. data privacy is fully protected by restriction of the access for maintenance purpose only, with no third party allowed to access data at all. As an Employer, you have complete control over your employees' access to their Employee Web Account and the accessibility of your employees to certain information.
  2. Understanding Employee and User Account Management
    • Employee Management is the first step towards unleashing the full power of It is therefore critical to understand the underlying concepts of managing employee data on, including archiving employees who have departed, tracking employment status changes (such as job changes, salary changes etc).
    • Certain features in provide optional settings to meet individual Employer's specific requirements. You may change these settings in Employer Settings.
    • At times, you may need to change the account's registered email address, such as passing the account ownership from the IT guy (who has been tasked to evaluate to the HR manager.
    • Or you may have the need to sign up multiple Employer accounts, but you wish to consolidate all these accounts under single login.
    • Or you may need to figure out how to use the same email address to sign up for multiple Employee Web Accounts with different Employers.
    • Or even to close your Employer account. These are the issues readily addressed by User Account Management.
  3. Using Paperless e-Claim Management
    • You may now go green with paperless Expense Claim Management, which offers you a better alternative to your manual paper-based expense claim submission process. You could even automatically enforce further controls on the expense type and limits that your employees are entitled to claim, be it claims by receipt, mileage, Per Diem etc.
    • By setting up Claim Approval Workflow according to your current policy, all expense claim applications will be automatically sent to respective manager for review, such as Line Manager, Head of Department, Head of Branch or even Custom Approvers (e.g. Boss, COO etc).
  4. Using Paperless e-Leave Management
    • One of the major highlights of is the powerful Leave Management function. provides an easy-to-use e-Leave (Paperless Leave Management) for organizations of all sizes. You may utilize's eLeave for tasks as simple as leave record keeping, or to facilitate employee leave planning, application, review, balance checking etc.
    • To fully harness the power of free Leave Management and to empower your employees, it is highly recommended that you explore and make full use of Leave Approval Workflow. Your employees will be able to review leave applications submitted by their subordinates according to your current leave approval workflow.
    • Depending on your organization's needs, you may have to set up Multiple Workdays and Holidays schemes for different employees' days off arrangements.
  5. Using Time Clock and Attendance Management System
    • free Time Clock and Attendance Management System enables you to track employee attendance easily, and allows employees to perform web clock-in or clock-out through their Employee Web Accounts.
    • Use the Field Check-In feature to track your mobile workforce with ease, as both Geolocation and Selfie are captured at each check-in. An insightful Field Check-In report enables each Line Manager, Head of Department or Head of Branch to check the whereabouts of his/ her team members instantly.
  6. Using Document Workflow (Paperless Approval System)
    • You may now migrate literally any existing paper-based document approval workflow (such as circulation of Timesheet or Expense Claim form for Manager's approval) to's versatile Document Workflow.
  7. Encouraging Team Collaboration and Knowledge Management
    • Employee Discussion Forum is a good place to facilitate employee discussions of various issues. Visit Employee Discussion Forum for more details.
    • Document and Form Sharing allows employers and employees to securely share and submit documents and reports online.
  8. Payroll and Salary Management
    • Process employee payroll and generate payslips with a powerful yet flexible Payroll System.
    • Keep complete records of employee salary changes with Salary Adjustment module.
  9. How may I Contribute to
    • There are many ways that you may help to bring forward. Depending on your available resources, you may:
      • Tell your friends about
      • Like and Share on Facebook
      • Leave a Testimonial if you really like
      • Provide feedback or suggestions on how could be improved
      • Help answering newbies' questions on getting started with
      • Translate into your native language by using the Language Editor
      • Convince your employer to join the crowdfunding campaign
  10. Further Questions and Suggestions on
    • If you have further questions or suggestions on, you may leave comments in the Facebook comment section below, visit our support forum or write to us support (at)