Document and Form

  1. Basic Concepts and Benefits
    • Document and Form is a feature that allows employer to share documents and forms with employees online.
    • Example for documents include Employee Manual, Company Policy, Sales Contract Template etc.
    • Example for forms include Expenses Claim Form, various HR forms etc.
    • Each document/ form uploaded could be up to 2 MB.
  2. Sharing Document and Form
    • Document and Form is accessible via Team->Document & Form for both Employer and Employee Web Account.
    • You may decide if a document/ form uploaded to HR.my is accessible by either All Employees or only HR.my Administrator.
    • When you are preparing a document/ form for sharing, you may want to categorize it according to the type of the document/ form, for instance, you may categorize a Sales Contract Template under either Sales category or Contract category.
  3. Data Export Storage
    • When you initiate a data export, HR.my will process the export and store the exported output in Document and Form. You will be notified by email with the pertinent Document and Form record that stores the requested export when it's done.
  4. About HR.my Storage Size
    • Each employer account now starts with 100 MB HR.my storage by default. This storage is for the purpose of Document and Form, plus other attachments (such as employee leave application attachments). There is no storage limit for both employee photos and company logo.
    • Storage used is indicated in Home->Overview->Storage used. Clicking at this field will further break down the usage of the storage by Document and Form or Leave Attachments.
    • When you are running low on storage, you may make room by cleaning up some unused files in Document and Form or Leave Attachments. To delete no longer needed Leave Attachments, you may visit Employer->File Storage.