Employer Settings

  1. Overview
    • Depending on each Employer's unique needs, users of HR.my can customize certain aspects of the system functionality to best serve their interest.
  2. General
    • Some of the features in HR.my (such as Time Clock and Attendance Management) are time zone sensitive. Consequently, it is critical to make sure the Employer time zone is set up correctly. When you are specifying your Time Zone, locate your continent first, then follow by your city.
  3. Employee Management
    • If your employees do not generally use Middle Name, you may want to turn off Show employee Middle Name field option.
  4. Leave Management
    • If you want to improve the visibility of leave applications among employees, you may consider widening/ limiting the leave visibility scope by changing the options of Show Leaves Of in the Leave Planner/ Schedule for Employee Web Account:
      1. Self (This is the default option, which limits the employee visibility to his/ her leave applications only)
      2. Employees of the Same Department
      3. Employees of the Same Branch
      4. Employees of the Same Department and Branch
      5. Every Employee
  5. Attendance Management
    • HR.my Attendance Management supports the option to capture either or both of Geolocation and Selfie when an employee clocks in or clocks out. You may change the option for Geolocation and Selfie separately according to your needs:
      1. Not Required
        Geolocation or Selfie will not be captured.
      2. Optional
        This is the default option. This option allows your employees to decide if they want to submit Geolocation or Selfie when they perform the clocking. They could turn of their web browser's Geolocation and Camera access if they wish, and their attendance record will be submitted without the corresponding Geolocation or Selfie data.

        For Geolocation, accuracy depends on several factors, one of them is the weather condition. Accuracy worse than 100 KM will not be accepted for Optional setting.
      3. Mandatory
        If this option is selected, then the attendance record MUST be submitted together with Geolocation or Selfie. If the employee turns of web browser's access for Geolocation and Camera, he/ she will not be able to clock in or clock out. Additionally, if the web browser does not retrieve Geolocation information successfully, he/ she will not be able to clock in or clock out as well.

        For Geolocation, accuracy depends on several factors, one of them is the weather condition. Accuracy worse than 10 KM will not be accepted for Mandatory setting.
  6. Portal Alerts
    • HR.my shows alerts for important events such as Employee Birthdays on the Home portal. You may customize how many days in advance that these alerts will cover.