Employee Web Account (with HR Role for Multi-user)

  1. Basic Concepts and Benefits
    • HR.my is a true multi-user online HR Management system. For starters, there are 2 basic user account types, one for Employer and one for Employee. As an Employer, you may also assign multiple employees to access your Employer account.
    • You may invite your employees to sign up for their individual Employee Web Account after adding your employee details in the Employer account. An Employee Web Account serves 2 primary purposes:
      1. to allow individual employee sign into their account to perform Self-Service HR functions, such as applying for leaves, checking leave entitlements and balances, providing feedback and suggestions in the discussion forums, verifying personal details etc.
      2. to assign special HR Role to your employees, primarily those involved in Human Resources/ Human Capital management roles, such as HR Department staff, so that they could access the Employer account to perform necessary HR functions. By default, each Employee Web Account is assigned with the HR Role of "Employee", if you assign someone in the HR Department with the HR Role of "HR.my Manager", you empower them to sign in the Employer account by using their Employee Web Account credentials. More about managing the Employer account with "HR.my Manager" HR Role in the section below.
  2. Web Account Management
    • You may perform 4 tasks (depending on the Web Account Type you are viewing) in Employee Web Account Management, accessible via Employee->Manage Web Account. When you access Employee Web Account Management from the menu, you will be presented with "Employees to be invited" view. In this view, you may select and invite your employees to sign up for their respective Employee Web Account. Note that an employee can only sign up his/ her Web Account by following the invitation link sent from an employer.
    • If you switch to "Active web accounts" view (select the Web Account Type on the left panel), you will notice the "Disable" button. This is to disable the selected employee from accessing the Web Account that is associated with current Employer. Once disabled, the employee will no longer be able to access the resources related to current employer, such as leave application, forum discussions etc. If the employee is previously assigned as "HR.my Manager", he/ she will also be forbidden to sign in the Employer account.
    • Similarly, you may "Enable" specific Employee Web Accounts again by going to "Disabled web accounts" view.
    • Meanwhile, you will always see the "Manage HR Role" button for all th 3 views. Presently, 2 HR Roles are available, i.e. "Employee" and "HR.my Manager". All Employee Web Accounts are assigned with "Employee" role by default. In larger organization where HR function may consist of several staff, you may assign some or all of them as "HR.my Manager" role. Employees with "HR.my Manager" role will be able to sign in the Employer account with their Employee Web Account credentials. However, some of the critical functions in the Employer account are not accessible to "HR.my Manager" role, for instance, changing the registered email of the Employer account, enabling or disabling Web Accounts; these functions are only accessible by HR.my Administrator.
  3. Signing in as HR.my Manager
    • "HR.my Manager" is in fact an Employee role, and it is not the same as HR.my Administrator, which is the super user and actual account holder of the Employer account. It is highly recommended that all Employers assign at least an "HR.my Manager" to the Employee Web Account, and use "HR.my Manager" role to perform usual HR operations, such as leave escalation, approval etc.
    • As such, "HR.my Manager" will need to sign in the Employer account from a different login page. Previously, an Employer or Employee will always sign in from the main login page at http://hr.my/go, however, "HR.my Manager" will need to sign in from "Employer Portal" page. When you assign someone with the role of "HR.my Manager", you will be prompted with the "Employer Portal" URL. You may also retrieve "Employer Portal" URL from Employer->Information. Typically, an "Employer Portal" URL has this pattern: http://hr.my/go/portal/your_customizable_portal_name.
    • On the "Employer Portal", there will be 2 login tabs, one for "HR.my Manager", another one for Employee Web Account. If an employee needs to perform his/ her duty as an "HR.my Manager", he/ she has to sign in via the "HR.my Manager" tab on the "Employer Portal". When an employee needs to apply for leave or join a discussion, he/ she will have to sign in Employee Web Account instead.
    • As a sidenote, an Employer or HR.my Administrator will need to sign in from the main login page at http://hr.my/go